Collision repair operating platform · Los Angeles, CA
From first phototo final invoice.
Auto Shop Data is software for independent collision shops. One job board for estimates, supplements, parts, insurers, and customers, that tells you the moment something stops moving.
- Front bumper coverReplace
- Headlamp assemblyReplace
- Hood panelRepair + refinish
- Forward cameraADAS calibration required
- Front doorDent repair + refinish
- Rear quarter panelRefinish
The problem
A shop runs on more systems than it has software for.
- Jobs stall and nobody notices
- A car waits on an insurer, a part, or a signature. By the time anyone looks, it has cost days of cycle time.
- Supplements get lost
- Hidden damage found at teardown is where margin leaks. It needs its own tracked thread, not a sticky note.
- Documentation is an afterthought
- Missing intake photos and unsigned authorizations turn into disputes weeks later.
- Every tool is an island
- Estimating, parts, scheduling, texts, and payments each have a home, and none of them know about the others.
RO 2041
M. Alvarez
2022 Honda CR-V
Insured · $4,860
RO 2038
T. Brooks
2019 Ford F-150
Customer pay · $2,315
RO 2029
S. Nakamura
2021 Toyota Camry
Insured · $6,720
RO 2024
J. Whitfield
2020 Tesla Model 3
No movement in 4 days
Insured · $9,140
RO 2011
R. Castillo
2023 Kia Telluride
2 parts on order
Insured · $5,455
RO 2009
L. Pham
2017 BMW 330i
Customer pay · $1,890
RO 2017
D. Okafor
2018 Subaru Outback
Insured · $3,980
The life of a repair order
Eight stages. Every car. Zero guessing.
Photos before paperwork.
A job can't be opened without six photo angles, and AI checks that each one is actually the right angle. Skipping it is possible, but who skipped it, and when, is recorded.
The platform
One record for the whole job, shared by everyone who touches it.
Pipeline
Live board with stall detection
Every repair order moves across the board from Intake to Wash & Detail, then through Payment, Back to Customer, and Closed. Jobs that stop moving are flagged, with the reason, before they become a customer complaint.
Supplements
A separate thread for hidden damage
Open a supplement without disturbing the original estimate. The original is locked, and every change is traceable.
Photos
Documentation that can't be skipped
Six required intake angles, checked by AI, then as many more photos as the job needs. Supplement photos land in the same place. If a shop bypasses the intake set, who and when is recorded.
AI estimate
A head start from the photos
A preliminary estimate built from the intake photos, refreshed automatically as more photos come in.
Insurance
DRP rules applied for you
Insurer agreements are matched to the job automatically, so the right rules and paperwork show up without anyone remembering them.
Customer
Portal and e-signatures
Customers see where their car is and sign from their phone. Staff are told the moment a signature arrives.
Messages
One conversation log per job
Email and text history lives on the repair order, with a reply address per job, so nobody has to ask what was said.
Shop floor
Parts, paint, and ADAS together
Parts ordering with markup, paint and parts inventory, and ADAS calibration with sign-off, all attached to the job.
Scheduling
A production schedule by bay
A timeline of every car in the shop and what is being done to it, at about four labor hours per car per day. Cars waiting to start go smallest estimate first, so quick repairs get in and out.
Parts
One queue for every part
Everything to order, on order, and received across all open jobs in one list, with slow orders flagged. The parts department never has to open jobs one at a time.
At a glance
Green, yellow, or red
Anyone who moves jobs can color a repair order green, yellow, or red right on the board, so the whole shop sees which ones need attention.
Back office
Payments, scheduling, payroll export
Track what each payer owes, schedule technicians and time off, record certifications, and export hours for payroll.
Who it’s for
Built around the six people who actually run a shop.
Owner
Sees the whole floor at a glance: what is stuck, what is waiting on money, who has been logging in.
Estimator
Works from photos, a completeness checklist, and a locked original, so supplements are clean and defensible.
Front desk
Opens jobs, keeps customers informed, and has the full message history when the phone rings.
Technician
Sees assigned work and vehicle details without wading through pricing or billing screens.
Bookkeeper
Sees what is owed on every job, payments by payer, and the invoice download, without photos, parts detail, or customer conversations.
Parts department
Works from a queue of every part to order, on order, and received, with the vehicle and photos but not customer details or labor pricing.
Security and accountability
Customer photos and records are not a free-for-all.
A repair order holds names, phone numbers, insurance details, and photos of people’s cars. Each shop only ever sees its own data, and there is a record of who did what.
- Role-based access
- Six roles, each seeing only what the job requires. Pricing stays out of the technician's view, and the parts department and bookkeeper each get a deliberately narrow window.
- Two-factor sign-in
- Authenticator-app verification at sign-in, plus automatic lockout after repeated failed attempts.
- Automatic sign-out
- Sessions end after 15 idle minutes, and each person can only be signed in on one device at a time.
- Login activity reports
- See who signed in and when. Photo and document access is limited to the shop that owns the job.
Getting started
Talk to us first. No account to create, no card to enter.
Tell us about your shop
Send a note with your shop name, city, and what you run today. We reply personally.
See it with your workflow
We walk through the platform using the way your shop handles a job, from the first photo to the final invoice.
Bring your team on
Set up your people and roles, and start opening repair orders in the system your team will use every day.
Why we’re building this
Made from the shop floor up.
Auto Shop Data is a Los Angeles company building one thing: the system a collision shop would choose if it were designing its own. Not another add-on, not another portal to check, but something made for how the work actually happens.
We hold ourselves to three rules. It has to be usable by the people running the shop, not the people studying it. Every hour of work should have a place and be provable. And nothing ships unless it still works on a Friday at 4pm.
Questions? Reach us directly at info@autoshopdata.com.
Put every jobon one board.
Send us your shop name and what you use today. A real person replies, and we’ll set up a walkthrough at a time that suits you.